Open Bank

Overview:
This is the procedure performed by a supervisor to open the bank. If the cashier tries to open bank, a pop up log in box will appear and once the cashier enters the manager code, they can open the bank for the day.

There are three modes of Open Bank, either a Detail Mode (shown below) where each Coin and Currency denomination can be input, a Simple Mode where just a dollar amount needs to be input, or a Modified Mode (Amount only with verification)

The Mode is selected through the CAS Setting .

Note: User must not enter special characters such as a comma (,) or dollar sign ($). Using these characters will cause the entry to not be accepted by the system.

Details:

First, opening the bank will close the bank if previous day's bank is not closed. Then user must update the cash drawer's opening balance for the day. User enters the quantity of each bill denomination found in the cash register when the bank is opened, and the bank total is automatically generated. To perform any operation the bank has to be opened first. Once the bank is closed, all transactions for that day end, and when bank is reopened all reports start back at zero.

User also has the ability to reopen the bank either after a manual or auto close. The reporting will consolidate the cash balances for the day.

Example:
Cashier 1 opens bank with $100 and closes with $400
Cashier 2 opens bank with $50 and closes with &1000
Cashier 3 opens bank with $200 and closes with $2000

So the opening balance will always be $100 as set by the first cashier but the closing balance will be appended each time the bank is closed and at the end of the day the last closing balance of the day will be reported.

Note: When the open and close bank is in the simple or detailed mode the cash flow is not tracked completely. Differences between opening balance, close balance are not checked. User should enter the logical figures they have. Only Modified Mode tracks all the numbers against the values in the database.

When multiple banks are opened in one day, and the opening balance does not match the previous closing balance, the current CAS balance will be reflected incorrectly. The correct process is to open the bank with the previous closing amount and then to perform a cash pickup transaction.

Access Rights:

Using this feature, it allows to start the day by Opening the bank

Close Bank

Overview:

There are three modes to close bank (simple, modified, detail, as set on CAS). This screen shot is of the detail mode where the user enters the quantity of each bill denomination found in the cash register when the bank is closed, and the bank total is automatically generated.

From the CAS the maximum bank closing amount is set. If the actual closing amount on the register is greater than the previously set maximum closing amount, register user should enter the maximum closing amount and will be taken to a screen where the remaining balance can be entered. A deposit box will appear for the remaining amount and the amount over the maximum closing amount can be entered. The total value is located on the bottom of the screen and the maximum closing amount plus the entered deposit value should equal the total amount.

Note: User must not enter special characters such as a comma (,) or dollar sign ($). Using these characters will cause the entry to not be accepted by the system.

Once the bank is closed, all transactions for that day end, and when bank is reopened all reports start back at zero. If the bank is closed, then opened in the same day, the closing balance will be retained causing the current cash balances to be reflected incorrectly. The correct process is to open the bank with the previous closing amount and then to perform a cash pick up transaction.

NOTE: Once the bank is closed, all key strokes are disabled (user is only able to Close Batch and Log Out). This is a security feature which requires a user to log in in order to perform any activity.

Access Rights:

Cash Drawer

Overview:

This feature is used to open the cash drawer. The cash drawer will be opened when user clicks on the open button.

Access Rights:

Batch Close

Overview:

This feature will initiate the transfer of open credit card transactions from the register to the host bank. Verify that the screen indicates that the batch is accepted. Once the batch has been closed, a receipt will print verifying the batch closed amount.

Access Rights:

Z Report

Overview: The Z Report allows for the ability for a manual Z (zero out), that will have totals reset at the POS. It is used to close out the register along with tracking totals for a shift change (in addition to the daily totals being automatically Z'ed out at 4am daily). By pressing the "Print" button the report is run and the totals are zeroed out.

A pop up will appear confirming that by pressing the Print button the user realized that the totals will be reset.

Detail:

The current Daily Summary report displays all data since the last Z and is also known as the DSR X report. The Z report closes the open bank and sync's the transactions in the background (unlike the DSR).

Note: There is also a ZZ report option that will run a Z report and print a summary of all Z reports since the last ZZ report was run.

Access:

Access rights are for store managers and Venue Managers.

ZZ Report

Overview:

The ZZ report runs a Z report and print a summary of all Z reports since the last ZZ Report was run. Running the ZZ Report will close the open bank and reset the totals. It also sync's the transactions in the background (unlike the DSR).

Note - A pop up will appear confirming that by pressing the print button the user realizes that the totals will be reset.

Details:

The ZZ Report allows the user to see the Daily totals in between the ran Z reports . Once you have printed the report it will sync transactions, including background transactions, it will zero out and close bank.

Access: Access is for Store and Venue Managers

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